DOCUMENT MANAGEMENT

With enterprise security systems increasingly being compromised and compliance legislation on the increase, executives need a practical way to securely share sensitive documents with colleagues, customers and strategic partners.

AITIL strategic alliance system is a patented solution that lets you safely send, receive and store sensitive information from anywhere in the world, using only a standard web browser. Unlike traditional security products, the solution does not rely on expensive or unwieldy technologies like VPNs, portals or PKI. Instead, it automatically and uniquely secures each individual document or message you’re sending before it ever leaves your computer, using a transparently delivered, industrial-strength encryption system.

The system is as easy to deploy, use and maintain as e-mail. Yet it reaches far beyond the limitations of conventional e-mail, providing secure delivery and storage with full and automatic auditing.

Document-management systems can help enterprises create and use content quickly and efficiently to respond to business needs and generate revenue. They let users store, retrieve, share and collaborate on documents with employees, partners and even clients. End users can control access to documents and enable versioning support to track drafts.

In essence, document management systems created libraries of documents in a computer system or a network. The document library contained a "card catalog" where the user-supplied information was stored and through which users could find out about the documents and access them.

AITIL solution stores and organizes documents of any type, including electronic files and e-mail, in one common document pool. These documents are then available quickly and easily as valuable knowledge, at any time and from any location.

AITIL document management systems enrich the databases of information about the documents (the metadata), these systems provided these capabilities:

  • Version tracking: see how a document evolves over time

  • Document sharing: see in what business processes the document is used and re-used

  • Electronic review: enable users to add their comments to a document without actually changing the document itself

  • Document security: refine the different types of access that different users need to the document

  • Publishing management: control the delivery of documents to different publishing process queues

  • Workflow integration: associate the different stages of a document's life-cycle with people and projects with schedules